Privacy Policy

Privacy Policy – Accounts Guardian

Last updated: january 2026

Accounts Guardian is committed to protecting your personal data. This policy explains what information we collect, how we use it, and your rights under UK GDPR and the Data Protection Act 2018.

1. Who We Are

Accounts Guardian
ringwood southampton

telephone 07880314327
We act as the Data Controller for the personal information we process.

2. What Data We Collect

We may collect:

Contact details
Identification and financial information
Tax, payroll, and business records
Website usage data (cookies, analytics)

We may also receive information from HMRC, Companies House, financial institutions, and professional advisers.

3. How We Use Your Data

We use your information to:

Provide accountancy, tax, payroll, and advisory services
Meet legal and regulatory obligations
Communicate with you and manage your account
Improve our website and services

We only process data where we have a lawful basis (contract, legal obligation, legitimate interest, or consent).

4. Sharing Your Data

We may share your data with:

HMRC, Companies House, and regulators
Software providers (e.g., Xero, QuickBooks, payroll systems)
Professional advisers
IT and cloud service providers

We never sell your personal data.

5. Data Security & Storage

We use secure systems, encryption, and access controls to protect your information.
Data is stored in the UK/EEA unless adequate safeguards are in place.

6. How Long We Keep Your Data

We keep data only as long as necessary. Financial records are typically retained for at least six years.

7. Your Rights

You have the right to:

Access, correct, or delete your data
Restrict or object to processing
Request data portability
Withdraw consent (where applicable)
Complain to the ICO (www.ico.org.uk)

8. Cookies

Our website uses cookies for functionality and analytics. You can manage cookies through your browser settings.